Fluxys Belgium n.v.
0402.954.628_555768
Avenue des Arts 31
Brussels
1040
+32 22827484
stephane.vanhaekendover@fluxys.com
www.fluxys.com
https://enot.publicprocurement.be/enot-war/preViewNotice.do?noticeId=445252
https://enot.publicprocurement.be/enot-war/preViewNotice.do?noticeId=445252
https://sourcing-invitation.fluxys.com
Qualification for the performance of hot bends
Fluxys-CE APQ 2208-F07_0
Performance of hot bends for the following pipes and related requirements:
- Pipe size : from ½" up to 48",
- Length of bending: 10 D and 5 D,
- Angle of bending: from 5° up to 90°,
- Applicable norm: As per ISO 15590-1,
- The base material (compliant straight pipes) is supplied by the contracting entity,
- It does not include delivery of standard fittings (bends, caps, tee’s and reductions) nor hot bends from stainless steel pipes.
The candidate must have the necessary economic and financial standing to perform the contract.
1) Proof of the candidate's economic and financial standing may be furnished by one or more of the following references:
- the presentation of financial statements or extracts from the financial statements, where publication of financial statements is required under the law of the country in which the economic operator is established;
- a statement of the economic operator's overall turnover of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading.
2) The candidate must also provide evidence of relevant professional risk indemnity insurance.
The candidate will expressly declare to have the necessary technical and professional ability to perform the contract : Proof of the candidate's ability must be furnished by the following means :
3) A list of at least 3 projects/contracts over the past five years, accompanied by certificates of satisfactory execution and outcome for the most important works.
4) An indication of the supply chain management and tracking systems that the economic operator will be able to apply when performing the contract.
5) The educational and professional qualifications (listed in CV's) of the undertaking’s [managerial or other] staff.
6) An indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
7)  A technical qualification certificate issued by Fluxys Belgium S.A., based on the technical questionnaire (Annex 1) and on the successful performance of the Technical Audit. Failure to answer the questionnaire and not pass the audit is an exclusion criterion. The candidate shall provide a copy of the valid Fluxys technical qualification certificate for the scope of the procurement or at the minimum proof of a satisfactory Mill Audit report related to an ongoing qualification process for the actual scope of procurement. Candidates not technically qualified should contact Fluxys Belgium S.A. to start the technical qualification process.
8) The candidate will expressly declare in one signed letter - this letter and all provided documents must be signed for acceptance :
a. his commitment to comply with Fluxys Belgium S.A. specifications;
b. that he is not in any conflict with Fluxys Belgium S.A.;
c. that he is established in a E.U. member state;
that for the concerned project:
a. any information given shall be substantiated within due time when specifically requested by Fluxys Belgium S.A.;
b. it is noted that any information given constitutes a selection criterion and that any inaccuracy in the information supplied may subsequently be treated by Fluxys Belgium S.A. as grounds to refuse the candidate or to put an end to the qualification system;
c. it is noted that following introduction of the candidature, Fluxys Belgium S.A. (for the attention of the person mentioned in this qualification system - see point I.1), must be notified immediately of any subsequent changes which might affect the given information.
9) The candidate will expressly declare in one signed letter - this letter and all provided documents must be signed for acceptance - that he will assign staff who can speak sufficiently well Dutch, French or English to understand technico-commercial enquiries and contract negotiations.
10) The candidate will expressly declare in one signed letter - this letter and all provided documents must be signed for acceptance - that he is prepared to sign a confidentiality agreement should the candidate be awarded a contract or an order by Fluxys Belgium S.A. at a later time.
11) The candidate will expressly declare in one signed letter - this letter and all provided documents must be signed for acceptance - that:
a. he is prepared to provide a parent company guarantee (if applicable);
b. he is prepared to provide necessary bank guarantees at first request (minimal 15 % of the total contract amount) if contract is awarded
12) The candidate will provide the list of main partners/subcontractors, as well as the respective parts that would be outsourced.
13) In case of consortium, the members of the consortium shall provide evidence that they are capable to execute the projects; at least a written letter of consent between consortium members shall be presented.
14) The candidate will provide a copy of his company organization structure (organization chart) indicating the names of responsible staff where relevant.
15) The candidate will provide the total number of staff of his company during the last 3 years.
16) The candidate will provide the total number of staff working on similar projects.
17) The candidate will provide the number of working days lost, over the last 3 years, due to strikes or other similar stoppages.
18) The candidate will provide a list of his customers representing more than 20 % of his turnover, indicating the percentages for the last 3 years, if any (Fluxys Belgium S.A. reserves the right to seek references).
19) The candidate will expressly provide evidence of his experience with a quality and security plan for similar works and in existing facilities. Companies with a ISO 9000 certificate shall be given preference to (scope must include sites). In this respect, the certificate, the delivery date and the institution granting the certificate shall be indicated. Companies without ISO 9000 certificate have to prove that the follow-up and the conducting of subcontractors and suppliers are determined in a quality system compliant with applicable conditions 4.6, 4.8 and 4.10 of ISO 9001. For Joint Ventures, the certificate holder must master the project quality system. The quality system must be applicable on site also.
20) The candidate will expressly declare (signed) to respect the local legal frames (ARAB/CODEX - General rules on safety at work, AREI - General rules on electric facilities, VLAREM, ATEX, ...). Companies with VCA certificate or equivalent shall be given preference to (scope must include sites). In this respect, the certificate, the delivery date and the institution granting the certificate shall be indicated (if necessary).
21) The candidate will expressly provide accident statistics for the past 3 years (frequency and grade of seriousness).
22) The candidate will expressly prove experience or knowledge of the environmental criteria applicable in Belgium and more specific in the concerned region. Companies with a ISO 14001:2004 certificate shall be given preference to.
23) The candidate will expressly prove that all the higher project functions are issued from his own ranks (from the candidate or from a member of the Joint Venture). Higher project functions include a.o. project manager, responsible for quality, for security, environment, European welding engineer, head of project, conductors (CV's to be joined).
24) The candidate will expressly declare and commit not to let subcontractors (if any) carry out whole of the Scope of Work.
25) The candidate will expressly declare, for the execution of the contract and if applicable, that the staff on site in charge of the project will be fluent in Dutch, French or English (language of the region).
26) The candidate will expressly agree to undergo a competence audit at own expense.
27) The candidate will expressly declare that he is prepared to provide a technical consultancy service to advise on all aspects of ongoing projects within 24 hours of a request.
28) The candidate will expressly declare that he accepts qualitative and quantitative controls and checks on site progress and acceptances of construction works by an independent third party indicated by the principal and without this reducing the contractor's responsibilities.
When applying, following additional information shall be enclosed:
The candidate must send a writing confirmation of the compliance with the rule below:
— to be qualified, the candidate has to provide the completed "qualification questionnaire - suppliers - induction bends quality assurance & technical parts" and must have a sufficient score on it. Without a sufficient score on this questionnaire (70 %), no qualification is possible,
If the candidate has send a satisfactory questionnaire in the last 3 years, this questionnaire is considered as sufficient.
29) The candidate has to accept all Fluxys Belgium's Terms and Conditions published on Fluxys Belgium's internet site.
30) The candidate has to fill in the Qualification questionnaire – suppliers  for Induction Bends , quality insurance and technical parts, doc. ref. 4.90.000/00325, rev. 2.00 dd. 22/10/2020.
1) The candidate must have an minimum turnover of at least 5.000.000,00 EUR in the last 3 years. This criterion applies to the candidate as a whole, i.e. through the combined capacity of all members of the group in case of a group of economic operators.
In addition, the following financial ratio’s shall be met:
•	Current ratio (i.e. current assets divided by current liabilities) must be above 1.0;
•	Solvency ratio (i.e. equity divided by total assets) must be above 20%.
This criterion applies to each member of the group in case of a group of economic operators.
2) The relevant professional risk indemnity insurance must have a minimum coverage of 5.000.000,00 EUR. Please note that If the candidate is awarded the contract, his professional risk indemnity insurance should be increased to a minimum coverage of 15.000.000,00 EUR.
3) Analysis of data's provided.
4) Analysis of data's provided.
5) Analysis of data's provided.
6) Analysis of data's provided.
7) Analysis of data's provided.
8) Verification of declaration.
9) CV's to be given up.
10) Verification of declaration.
11) Acceptance of the parent company guarantee and acceptance of bank guarantees at first request.
12) : List of subcontractors.
13) Letter of consent - Proof of evidence.
14) Verification of organization chart.
15) Verification of document.
16) Analysis of data.
17) Analysis of data.
18) Verification of list.
19) Verification of certificates.
20) Verification of declaration.
21) Analysis of figures.
22) Verification of declaration.
23) Proof of evidences (Cv’s).
24) Verification of declaration.
25) Verification of declaration.
26) Acceptance.
27) Verification of declaration.
28) Verification of declaration.
29) Table of deviations (if any) agreed by Fluxys Belgium S.A. and the candidate.
30) Analysis of filled in questionnaire.
Technical: see product data sheets and/or technical specifications.
Commercial and contractual: will be defined in the Invitation To Tender (ITT) of each public procurement file.
A) Requests to participate
The requests to participate shall clearly mention the candidate's full name, including the company number, VAT number, full address and legal form.
Tenders or requests to participate may be submitted by a group of economic operators who will not be required to adopt a particular legal form prior to the award of the contract. A letter of consent between the members of the group should be included in the request to participate and all the information required under the contract notice should be provided for each member of the group.
In the case of a joint tender, all members of the group assume joint and several liability towards Fluxys for the performance of the contract as a whole, i.e. both financial and operational liability.
The operators forming a group must designate one of them as a single point of contact (SPOC) towards Fluxys for the administrative, financial and operational management of the contract.
Furthermore, the operators forming a group should provide information on the role of each member of the group.
After the award, Fluxys will sign the contract either with all members of the group, or with the SPOC on behalf of all members of the group, authorised by the other members via powers of attorney.
B) Requested annexes to prove compliance with selection criteria as per III.1.9) Qualification for the system
In order to prove its economic, financial, technical or professional capacity, an economic operator may rely on the capacity of other entities, whatever the legal nature of the link between itself and those entities. The economic operator must prove to Fluxys that the necessary resources will be available to it, by delivering a written undertaking by the other entity to that effect.
When filled in, PDF of the request to participate and all requested annexes shall be uploaded on the Fluxys Sourcing Invitation Platform (as specified under I.3) Communication).
Each candidate will have to request via the contact person as per I.1) access to the appropriate protected folder on this platform. New candidates to the platform will also receive their password and instructions for access.
President of the Court of First instance of Brussels
Rue des Quatre Bras 13
Brussels
1000
2022-05-12