(e) Where the person concerned travels by car  travel expenses are reimbursed on the basis of  the first class rail fare  excluding any supplements. The person is requested to provide  supporting documents as to the actual price of a first class rail ticket for the journey in question  at the occasion the person is participating in.  (f)  Where the distance by rail exceeds 400 km  or where the route includes a sea crossing  the  cost of travel by air will be reimbursed on the basis of the fare in economy class or  if that is  not available  business class.  (g) Taxi fares are not reimbursed.  In addition  the contracting authority reimburses travel outside Union territory if it has given its prior written  approval for the expenses.  II.24.4 The contracting authority reimburses subsistence expenses on the basis of a daily subsistence  allowance as follows:  (a) For journeys of less than 200 km for a return trip  no subsistence allowance is payable.  (b) The reimbursement of accommodation is based on the actual costs of accommodation on  production of an original invoice up to the ceiling as indicated in Annex XVI per necessary  overnight stay related to the tasks executed. Accommodation must be arranged and paid  directly by the contractor.  (c)  A flat rate daily allowance as specified in Annex XVI shall be reimbursed for days during which  the tasks are executed. This amount covers all expenses at the place where the tasks related  to the contract are executed  including the costs of meals and local transport (including taxi).  (d) A daily allowance for up to two days may be paid for extra overnight stays necessary to qualify  for a reduced transport fare through e.g. a stay over from Saturday to Sunday  provided the  reduction amounts at least to the extra allowance paid.  II.24.5 The contracting authority reimburses the cost of shipment of equipment or unaccompanied luggage  only if it has given its prior written approval for the expense.  40 