Confidentiality language in lease
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[{"id": "fxbmatf", "text": "It would be your responsibility to ensure the protection  of your own proprietary information and property, not the landlords. You can as much by posting a sign before you enter your premises into common area, at your front desk, or by simply keeping your doors locked.", "replies": [{"id": "fxboxuf", "text": "I would have expected that if I leave a piece of paper on the desk it would be more protected than if i left it on a bench outside or in the elevator. Some sort of expectation of privacy. \n\nI\u2019m a first time commercial tenant so this was new to me.", "replies": [{"id": "fxc2qtj", "text": "It's a pretty open ended liability for a landlord to be responsible for any \"leaked\" info and to have to spend money defending themselves that the janatorial crew they hired didn't do it. That is just not worth the hassle or liability for them. If your info is that sensitive, I'd let the tenant hire their own cleaning crew and figure out NDA/liability issues with them directly.", "replies": [], "depth": 3}], "depth": 2}], "depth": 1}, {"id": "fxbnqud", "text": "Can you reject the daily cleaning and hire your own, one that'll agree to a NDA.", "replies": [{"id": "fxcz99p", "text": "IME, this is the most used and practical solution. Your concerns are justified. As others have suggested, propose that you take on cleaning of your office yourself and either request a slight rent reduction OR for the cleaning services to be removed from your CAM costs if applicable.", "replies": [], "depth": 2}], "depth": 1}, {"id": "fxbondh", "text": "The suite has private offices. I\u2019m going to request that the cleaning service does not have access to the private offices if the doors are locked.", "replies": [{"id": "fxbpacz", "text": "That will be much easier to enforce.", "replies": [], "depth": 2}, {"id": "fxcbehv", "text": "That\u2019s different from what you were asking in the pOst and probably something landlord could agree to", "replies": [], "depth": 2}], "depth": 1}, {"id": "fxbpckb", "text": "The LL does not want to open themselves up to lawsuits if a cleaning person steals a post-it note.", "replies": [{"id": "fxc30xp", "text": "Or an hvac guy, the guy that changes the light bulbs or lord knows what else, and when something happens the ll is going to get blamed.  Nope from me too.  Secure your own data", "replies": [], "depth": 2}], "depth": 1}, {"id": "fxbpspz", "text": "Id suggest you keep all information that is sensitive in private offices, lock those at night, and exclude those spaces from the cleaning.  We do this all the time with government contractors and medical, where HIPPA is in play.\n\nConversely/alternatively....exclude janitorial all together and hire your own cleaner.", "replies": [], "depth": 1}, {"id": "fxbpu44", "text": "You then need a clean desk policy, Checking pcs devices in and out have a system in place. Practice password protection, audit every computer. Warn those violating. I think you need to install cameras like in the banks to monitor uninvited traffic.\n\nIn big companies software is a big deal. Employees are not allowed to use their personal phone. All items are to be x-ray, absolutely no thumb drive in and out.", "replies": [], "depth": 1}, {"id": "fxbrb9l", "text": "I have a tenant who performs similar services and they pay extra to have cleaning company come during day while they are there so everything can be monitored. It's worth the extra small cost to them.", "replies": [], "depth": 1}, {"id": "fxbwdop", "text": "The security of your company information is not the responsibility of your landlord and/or whomever your landlord hires to clean your office suite. That\u2019s your job. \n\nPut secure info into secure places so cleaning crews won\u2019t be exposed to secure info. It\u2019s super simple.", "replies": [], "depth": 1}, {"id": "fxbxavz", "text": "Assuming the landlord is paying for the cleaning service, recommend considering a rent decrease based on this line item and using personal cleaning contract. This may be a break even.", "replies": [], "depth": 1}, {"id": "fxbxmfa", "text": "Where are you located? Your state landlord tenant laws may include some sort of expectation of privacy. One option may be for you to take responsibility for cleaning of your own space and offsetting the cost with a rent credit.", "replies": [], "depth": 1}, {"id": "fxc5mpn", "text": "&gt; I would have thought that this would be a regular request. Is it not?\n\nNo, it is not.\n\nIf you have actual sensitive information you need to secure it, and you shouldn't be renting generic office space and relying on the landlord to protect it.  You're in software, so you know what an Evil Maid attack is. You're really going to rely on an NDA to protect your customers' sensitive data? That's irresponsible.\n\nHaving an NDA signed with the landlord is not actually securing anything, its just shifting the liability to your landlord. Why would they possibly agree to that in order to rent out one little office suite?", "replies": [{"id": "fxc751o", "text": "Data security measures are in place as well. Thank you for your wisdom, nonetheless.", "replies": [{"id": "fxc7sq9", "text": "&gt; Data security measures are in place as well. \n\nIt doesn't sound like they are, tbh. You posted in another comment about leaving papers with sensitive information out on desks after hours, and wanting protection in your lease from the janitors reading said papers.", "replies": [], "depth": 3}], "depth": 2}], "depth": 1}]