When could we meet to discuss the project ?   I will be available on Monday or Tuesday . Choose which day is best for you .   I prefer Monday .   Good . Can you come in the morning or would afternoon be best ?   Either one is OK .   Great ! When I check with the others , I will send you an exact time . When you come , be prepared to do your presentation .   I will be prepared to do my presentation .   Who would you like to see there ? Just the sub-committee or should we ask the whole committee ?   Everyone needs to be there . 