Jane , we are going to have a board meeting next Friday . Will you please arrange it for me ?   Certainly , Mr . Robert . But can I have your plan ?   Sure . Actually it's a routine board meeting . The things to be discussed are all written here .   Very good . May I keep it ? I need it to draw up a notice of the meeting and the agenda .   Go ahead . It's for your reference . While you are at it , make me a special agenda and don't forget to have enough room at the side for notes .   You mean you need a more detailed agenda for yourself ?   Exactly . As I am supposed to the chair of the meeting , I don't want it to get out of control .   I see . Ok , then where do you think we will have the meeting ?   The conference room on the second floor , is that ok ?   Yes , I will see that the room is ready by Friday . And I will check there are enough chairs , and the lighting and air-conditioning are all right .   Good , and please get some water , glasses and ash tray ready as well .   Sure , I will . What about the minutes ? Do you think I am responsible for that too ? 