Hi , Mary , you have been a secretary for several years in this company . Could you tell me what a secretary should do for a meeting or a conference ?   Well , an important part of the duties of a secretary , I think , is to do well the preparation work for the meeting .   What should a secretary do to prepare for a meeting ? Can you tell me a bit more about it ?   First of all , the agenda should be prepared before the meeting . Then you should ensure that those entitled to be present are properly informed .   I see , and how about the documents and the information ?   All the necessary documents and the information relevant to the meeting should be available , preferably printed and distributed before the meeting .   And what should a secretary do during the meeting ?   Of course , she should take minutes .   And after the meeting ? 